Using Lean Thinking to Improve Knowledge Work
Most of the work we do is knowledge work. What does that really mean? Are there characteristics to knowledge work that we should consciously address when we seek to do this type of work faster, more cheaply, or better? Though I've spent more than 25 yrs working to improve knowledge work, I still consider myself a student. In this blog, I hope we can learn from each other. I can get us started-where we go from there is up to all of you. Thanks for taking the time to read and participate.
Sunday, November 29, 2009
Using Lean Thinking to Improve Knowledge Work
What do you think?
I have a concern that by including "lean thinking" in the title, some readers may think my focus is exclusively lean thinking.
It isn't.
I've been improving knowledge work for 25 years. I didn't start paying attention to lean thinking until the year 2000 or so. I admit it. At one time, I thought that "lean was mostly a manufacturing thing" like a lot of people do.
It isn't.
It's an improve "flow," reduce "waste," show "respect for people," and provide "value" thing.
Who doesn't need some of that?
Tuesday, November 3, 2009
First Principles of Performance Improvement

When I look back on my 25 yr quest to become a professional, although I’ve attended dozens of workshops, it turns out that only a handful were designed to grow useful skills and help me learn (what I now know to be) key principles. Unfortunately there was no way for me to know this ahead of time and relatively few thought-leaders in the field whose guidance I could rely on to help me chart a path that would shorten my “lead time to professional competence.” This was well before any certifications existed, and prior to the formalization of a body of knowledge for what is now known as six sigma, or “lean thinking,” as well. The “apprentice model” was the predominant approach to effective professional development in the performance improvement field when I started out.
So, in the spirit of The Builder, I’d like to pass along two key pieces of guidance that I received when I was just starting out:
1. Learn your craft
2. Always work from a model of performance
The idea behind #1 is to invest the time to learn what it takes to become a true performance improvement professional (in contrast to say, a competent technician).
The 2nd piece of guidance is aimed at applying the scientific method (PDCA) to performance improvement situations so that you can distinguish between superstitious behavior and effective principles, guidelines, and methods that achieve repeatable results.
Under the “I wish I knew then what I know now category,” as part of learning my craft, I’d include key concepts and principles of “lean thinking” to what I now think of as foundation principles, concepts and skills. More importantly, I’d place equal emphasis on respect for people, effective coaching, go see for yourself, and people development along with kaizen principles and concepts (those associated with ongoing continuous improvement-not the more popular time-boxed improvement events).
I’d also learn all I could about viewing and operating work as a system. (If you are interested in learning more about systems thinking, I’ve posted some great videos of Russell Ackoff).
Where do the “usual” lean practices or tools, such as kanban, 5S, or value stream mapping fit in? Why did I deliberately choose to exclude these? Am I saying these are somehow inappropriate?
Not really. I’m guided in part by the twin beliefs that “every idea has its time,” and “timing is everything.” I’m saying that you’ll better understand when, why, and how best to apply any of the “usual” lean techniques or countermeasures plus those yet to be invented or created, once you’ve learned and internalized key concepts, principles, and models of performance first. I believe there exists a set of first principles of performance improvement that, once understood will help you make sense of subsequent practices and tools that you’ll encounter over the course of your career.
So, what does this mean to you?
A lot, if you’re looking for training on how to apply lean principles, concepts, and techniques (practices) in transactional, service, or office settings.
I’ve joined forces with Alec Sharp to offer a 3 day workshop that contains several of the “first principles” that I alluded to above. The workshop also contains guidelines, concepts, models, procedures, and checklists that help you apply these principles in order to improve business process performance. Alec and I have discovered, validated, and accumulated this content over a combined 50 years of consulting work. We know it works. By attending this workshop, you’ll be able to accelerate your own development much more quickly. And Alec and I will have built some bridges.
Click here to learn more about this workshop.
Saturday, October 31, 2009
"Flow, Not Joe"
Especially if "Joe" is doing that job currently.
More experienced lean thinkers know that other forms of waste in business processes such as delays, re-keying of data, and batching of work are often present, and have a much greater impact on flow, than Joe does.
So, finding and removing barriers to flow is the goal. Joe should be assigned now to value-creating work.
This is the key theme of my presentation ("Flow, not Joe") at the 2010 ASQ Lean and Six Sigma Conference.
I hope you can make it, and please tell Joe not to worry anymore.
"Talent is Overrated" Review by Jim Citrin of Geoff Colvin's book,
Jim provides a useful review of Geoff Colvin's book. For me personally, the idea of deliberate practice is very powerful and intriguing- partly because of the field I work in. I suspect that one of the people development practices of the Toyota Production System is the incorporation of deliberate practice, especially if one aspires to be thought of, or referred to, as "Sensei."
Business Process Improvement & Lean Thinking Combined!
You deserve better choices - and now I'm pleased to offer you one.
- every idea has its time
- timing is everything
Stated differently, I believe there exists a set of first principles of performance improvement that, once understood will help you make sense of subsequent practices and tools that you'll likely encounter over the course of your career.
So here is the offer.
I've joined forces with Alec Sharp to offer a 3 day workshop that contains several of the first principles that I mentioned above. The workshop also contains guidelines, concepts, models, procedures, and checklists that help you apply these principles in order to improve business processes.
Alec and I have discovered, validated, and accumulated this content over a combined 50 years of "hands-on" consulting work. We know it works. By attending this workshop, you'll be able to accelerate your own development and reap the benefits much more quickly. And Alec and I will have built some bridges.
Click here to learn more about the workshop. Business Process Improvement: Improving Flow and Reducing Waste to Increase Customer Value.
Wednesday, October 28, 2009
Eventbrite-What a Great Idea!!
I highly recommend this service. If you are curious and want to learn why I'm such an enthusiastic fan, please use this link to learn more. Learn more about Eventbrite here.
Wednesday, July 8, 2009
Why Create a Learning Culture?
- what they should be doing = twi,(job instruction) standard work
- how they can do it better = pdca
- how they will know they have achieved desired results = built in feedback (quality at the source)
- reflection = hansei
- knowledge-sharing = yokoten
- part of the way they function on a day to day basis = standard work, daily work
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